Written by: Doug Camplejohn, CEO & Co-Founder, Coffee | Last updated: September 25, 2026
Key Takeaways For Day.Ai Pricing
- Day.ai charges per deployed AI assistant, which creates a different cost structure from traditional per-seat CRMs like Salesforce and HubSpot.
- Pipeline management only appears at the Professional tier, so Free and Turbo plans do not support a full sales motion.
- Annual billing reduces list prices across all paid tiers, and larger deployments of 21+ assistants qualify for additional volume discounts.
- The per-assistant model favors teams where only a subset of people actively drive pipeline, and the advantage shrinks as more people need pipeline access.
- Coffee uses seat-based pricing with unlimited agent labor included, which removes per-assistant tier gates and pipeline paywalls for teams that want a simpler agent-led CRM.
Compare Coffee’s Seat-Based Plans
How Much Day.Ai Costs Per Month
Day.ai costs $0 to $250 per active AI assistant per month on monthly billing, or $24 to $200 per assistant per month on annual billing. The bill depends on how many assistants are deployed and at what tier, rather than how many humans log in.
This structure differs from Salesforce and HubSpot. Salesforce charges per user per month, with its Starter Suite at $25 and Enterprise at approximately $175 per user. HubSpot Sales Hub Professional runs approximately $100 per seat per month on annual billing, plus a mandatory $1,500 onboarding fee. Day.ai’s meter runs on agents, not headcount, which changes the cost math depending on how a team deploys assistants.
Day.ai’s pricing page defaults to the annual view, which is why many guides quote $24/$60/$200 as if they were list prices. Switching to monthly billing changes the same tiers to $30, $75, and $250.
See Coffee’s Seat-Based Pricing
What “Per Assistant” Pricing Means In Practice
A Day.ai assistant is a deployed AI agent rather than a named human account. Multiple team members can share access to a single assistant without each paying for one, so the charge applies to each active AI assistant instead of each human seat.
Operationally, an assistant functions as a tiered autonomous work unit. Its capabilities expand as the tier increases. Each tier caps the number of automated skill slots: 0 on Free, 2 on Turbo, 5 on Professional, and 10 on Executive. An assistant behaves more like a deployed worker with a defined scope of tasks than a simple user license.
Consider a 10-person team where two people actively drive pipeline and the rest observe. That team deploys two Professional assistants. Their monthly bill is $150 (2 × $75) on monthly billing. On annual billing, the same configuration costs $120 (2 × $60) regardless of headcount. The other eight team members access the workspace using basic features at no additional cost, as long as the workspace contains at least one Professional or Executive agent.
As Ahoy co-founder Kevin Bluett notes: “Day.ai remains the structural outlier of the AI-native CRM field: you are not buying seats, you are staffing agents.”
Day.Ai Per-Assistant Vs. Per-Seat CRM Pricing
Translating the per-assistant model into per-seat math shows where each pricing approach works best.
2-Person Team: Two founders or early sales hires who both drive pipeline need two Professional assistants at $150 per month on monthly billing or $120 per month on annual billing. HubSpot Sales Hub Professional for two seats runs approximately $200 per month on annual billing, plus the $1,500 onboarding fee in year one. Salesforce Enterprise for two users runs approximately $350 per month. At this size, Day.ai’s per-assistant model is competitive or cheaper, as long as two assistants cover the workflow.
10-Person Team: If three people drive pipeline and seven are observers, three Professional assistants cost $225 per month on monthly billing or $180 per month on annual billing. HubSpot Professional for 10 seats runs approximately $1,000 per month. Salesforce Enterprise for 10 users runs approximately $1,750 per month. Day.ai’s per-assistant model wins decisively when only a fraction of the team drives pipeline.
25-Person Team: If 10 people actively manage deals, 10 Professional assistants cost $750 per month on monthly billing or $600 per month on annual billing. HubSpot Professional for 25 seats runs approximately $2,500 per month. The per-assistant advantage holds while the ratio of active pipeline drivers to total headcount stays low. As the ratio of pipeline drivers to total headcount rises, the cost advantage narrows, so buyers should model their own usage.
What Each Day.Ai Plan Actually Includes
Feature access is gated by tier, and the gaps between tiers matter a lot for sales teams.
Free ($0/Assistant): Gmail and Calendar ingestion, meeting recording clips and context, search and share, and workspace context notes. Zero automated skill slots. No task management, email drafts, or pipeline features.
Turbo ($30/Month Or $24/Month Annual): Adds task management, email drafts, web search, pages and documents, notifications, and lists and relationships. Two automated skill slots. Still no pipeline or opportunity management.
Professional ($75/Month Or $60/Month Annual): The first tier to include pipeline and opportunity management, along with custom properties and backfill, custom views, pipeline analytics, and workspace creation. Five automated skill slots. This tier supports a real sales motion.
Executive ($250/Month Or $200/Month Annual): Adds prospecting and advanced custom instructions on top of Professional, with 10 automated skill slots.
The pipeline paywall is the most consequential gating decision in Day.ai’s pricing structure. Pipeline management and deal stages are absent from Free and Turbo, so any team that needs to track opportunities or run pipeline analytics must pay at the Professional tier or higher.
How Far Day.Ai’s Free Plan Can Take A Small Team
Day.ai’s Free tier covers email and calendar ingestion, meeting recording, and basic workspace context. It supports relationship tracking and note capture but does not support a sales motion.
Pipeline and opportunity management sit above the Free and Turbo entry tiers, which means a team on the Free plan cannot track deal stages, run pipeline analytics, or manage opportunities inside Day.ai. The least expensive plan that supports a full sales motion is Professional.
Teams that chase the lowest sticker price often overlook this gating. A team that starts on Free or Turbo to save money and later discovers they need pipeline features must upgrade every pipeline-driving assistant to Professional. At that point, the cost comparison with other CRMs looks very different. Day.ai’s own positioning has shifted toward a “customer memory layer” that sits alongside HubSpot or Salesforce rather than replacing them, which its blog highlights after some of its fastest-growing customers “graduated off Day AI as their CRM.”
Annual Vs. Monthly Billing For Day.Ai
Day.ai’s annual billing discount applies across all paid tiers: Turbo drops from $30 to $24, Professional from $75 to $60, and Executive from $250 to $200 per assistant per month. The discount appears as a self-serve toggle on Day.ai’s pricing page, although the FAQ below the toggle still says to contact Day.ai to set annual billing up, so teams should confirm details directly before committing.
Annual billing suits teams that already understand their assistant count and tier mix. Monthly billing suits teams that are still testing how many assistants they need and which tiers match their pipeline needs.
Volume discounts on annual billing paid upfront start at 21 agents. Teams with 21–50 agents receive 10 percent off, 51–100 agents receive 20–28 percent off, and 301+ agents receive 42–50 percent off per tier.
Who Each Day.Ai Tier Best Serves
Free: Individuals or very small teams that want passive relationship context, such as email and calendar ingestion, meeting clips, and workspace notes, without any sales motion. This tier does not support pipeline management.
Turbo ($30/Month Or $24/Month Annual): Teams that need task management, email drafts, and basic productivity automation but are not yet running a formal pipeline. Turbo also works as a low-cost assistant for non-pipeline roles in a workspace that already has at least one Professional agent.
Professional ($75/Month Or $60/Month Annual): Teams that run a sales motion and need pipeline management, deal stages, custom properties, and pipeline analytics. This tier fits founders and sales leads who actively manage opportunities.
Executive ($250/Month Or $200/Month Annual): Teams that need prospecting capabilities and advanced custom instructions, with 10 automated skill slots. This tier suits dedicated sales reps or RevOps leads who want the highest level of autonomous agent behavior.
The Recommended Alternative: Coffee
Teams that want an agent-led CRM without per-assistant tier gates or a pipeline paywall can consider Coffee as a strong alternative.
Coffee is the world’s best CRM Agent. Day.ai charges per deployed assistant and locks pipeline management above entry tiers. Coffee uses straightforward seat-based pricing, so teams pay for human seats and receive the agent’s unlimited labor as part of that price. Pipeline intelligence and deal management sit inside the core product, and teams avoid per-assistant math.
Coffee deploys its agent in two models:
- Standalone AI-First CRM for small teams (1–20 employees) that have outgrown spreadsheets and want an automated system of record without the manual overhead of HubSpot or Pipedrive.
- Companion App For Salesforce And HubSpot for teams already committed to an existing CRM that want the Coffee Agent to handle data entry, enrichment, and pipeline intelligence on top of their current instance.
The Coffee Agent automates contact and company creation from email and calendar data, enriches records with job titles, funding, and LinkedIn profiles, joins calls to generate summaries and follow-ups, tracks pipeline changes week over week with its Pipeline Compare feature, identifies anonymous website visitors and surfaces named prospects, and runs multi-step outreach campaigns natively. Human teammates do not need to act as data entry clerks.
Coffee’s pricing does not change based on how many agents are deployed or which features unlock at specific tiers. Pipeline intelligence stays available, and the agent’s labor is included in the seat price. Teams get reliable data in and out while avoiding tier gates and assistant-count calculations.
Explore Coffee’s Agent-Led CRM
Frequently Asked Questions About Day.Ai Pricing
When Day.Ai Pricing Works Better Than HubSpot
Day.ai can be cheaper than HubSpot when only a small share of the team manages deals. For a 10-person team where two or three people actively manage pipeline, deploying two or three Professional assistants on annual billing often costs far less than paying for 10 HubSpot Sales Hub Professional seats. As more people need pipeline access, the effective per-person cost at the Professional tier can approach or exceed per-seat pricing.
How Assistant Sharing Affects Total Cost
Multiple people can share one Day.ai assistant. Pricing applies to each deployed AI assistant, and colleagues without their own assistants can still use basic features once the workspace includes at least one Professional or Executive agent. The assistant behaves like a shared autonomous work unit defined by its skill slots and feature access.
Cheapest CRM Options For Small Teams
Day.ai’s Free tier costs $0 but excludes pipeline management, so it does not support a sales motion. The least expensive Day.ai option that supports full pipeline management is Professional. HubSpot’s free CRM is capped at 2 users, 1 deal pipeline, 10 custom properties, and limited stored contacts, and it lacks sequences and multi-step workflows, which require paid tiers. Small teams that want an agent-led CRM with pipeline intelligence included in the seat price can use Coffee’s Standalone AI-First CRM, which offers seat-based pricing with the agent’s unlimited labor included.
Conclusion: Choosing Between Day.Ai And Coffee
Day.ai’s per-assistant model can deliver strong value for small teams where only a few people drive pipeline. A 10-person team with two active deal managers pays for two assistants instead of 10 seats, which creates a clear structural advantage over linear per-seat billing.
The same structure introduces a constraint. Free and Turbo assistants cannot run a sales motion, and pipeline management, deal stages, and pipeline analytics only appear at Professional. Any team that needs to track opportunities must budget at the Professional tier or above for every pipeline-driving assistant. At the same time, Day.ai’s repositioning as a “customer memory layer” alongside HubSpot or Salesforce raises a practical question about whether it functions as a standalone CRM or as an additional subscription.
Coffee offers an alternative path for teams that want an agent-led CRM with pipeline intelligence included and simple seat-based pricing. The Coffee Agent handles data entry, enriches contacts and companies, orchestrates meetings, delivers pipeline insights, and runs outreach campaigns while teams focus on selling instead of managing assistants and tiers.
